Privacy Policy

Last updated: January 2025

InvisibleHR ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard information when you use our Slack application.

Information We Collect

Information from Slack

When you install InvisibleHR to your Slack workspace, we collect:

• Workspace information: Workspace ID, workspace name
• User information: Slack user IDs, display names, email addresses (when provided), timezone settings
• Messages: Only messages explicitly sent to our bot via commands or interactions. We do not read channel messages or direct messages between users.

Information You Provide

When using InvisibleHR, you may provide:

• Time off requests (dates, leave type, reason)
• Manager assignments
• Policy configurations
• Employee balance information

Optional Integrations

If you choose to connect optional integrations:

• Google Calendar: We store OAuth tokens to create calendar events for approved time off. We only access your calendar to add/remove events related to time off requests.
• Slack Status Sync: If enabled, we store a user token to update your Slack status during approved time off.

How We Use Your Information

We use collected information to:

• Process and track time off requests
• Send notifications about request status changes
• Display team calendars and who's out information
• Calculate and track leave balances
• Sync with connected calendars (if enabled)
• Update Slack status during time off (if enabled)

Data Storage and Security

Your data is stored in secure, encrypted databases. We use industry-standard security practices including:

• Encryption in transit (TLS/SSL)
• Encryption at rest
• Regular security updates
• Access controls and monitoring

Data Retention

We retain your data for as long as the app is installed in your workspace. When you uninstall the app:

• 90-day grace period: Your data is retained for 90 days after uninstallation. This allows you to reinstall and continue where you left off if you change your mind.
• After 90 days: All workspace data, user information, and time off records are permanently deleted.
• Immediate deletion: If you need your data deleted sooner, contact us and we will process your request within 7 business days.

Data Sharing

We do not sell your data. We may share information only:

• With service providers who help us operate (hosting, databases)
• If required by law or legal process
• To protect our rights or safety

Your Rights

You have the right to:

• Access the data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Export your data
• Opt out of optional features like calendar sync

To exercise these rights, contact us at privacy@invisiblehr.app.

Slack's Privacy

InvisibleHR is built on Slack's platform. Slack has its own privacy policy that governs how Slack handles data. We encourage you to review Slack's Privacy Policy.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting a notice in the app or sending a notification.

Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Email: privacy@invisiblehr.app